How to Export WooCommerce Failed Orders to CSV File

Let’s learn how to export failed WooCommerce orders to a CSV file. This is extremely important for monitoring payment issues, troubleshooting checkout problems, and analyzing potential revenue loss.

WooCommerce does not include an easy built-in way to export only failed orders, especially if you need detailed fields, customer data, or filters. So doing this manually can become time-consuming.

Good News: WP Sheet Editor – WooCommerce Orders allows you to filter all failed orders, review them in a spreadsheet, and export them to CSV or Excel. You can also combine filters to find patterns such as payment gateway failures, country-specific issues, or repeated customer errors.

Why export failed WooCommerce orders?

Failed orders can reveal important data about your store’s performance. Exporting failed orders helps you:

• Identify common payment gateway problems (PayPal, Stripe, etc.).
• Detect checkout errors that affect conversions.
• Contact customers whose payment failed.
• Analyze failed transactions by country, device, or order total.
• Review fraudulent or suspicious activity.
• Track declines for financial audits or chargeback analysis.

Instead of checking each order manually, WP Sheet Editor lets you export all failed orders in seconds.

Step 1. Open the WooCommerce Orders spreadsheet

After installing WP Sheet Editor – WooCommerce Orders, go to WP Sheet Editor → Edit orders.

You’ll see all your orders in spreadsheet format, with columns for totals, billing data, payment method, line items, and more.

Step 2. Open the “Search” tool

Click the Search button in the toolbar. This tool allows you to filter orders using simple and advanced conditions.

Step 3. Filter WooCommerce failed orders

Select these values in the Search tool to find all failed WooCommerce orders:

• Tick the Enable advanced filters checkbox.
• Field: Status
• Operator: =
• Value: Select the Failed status in the dropdown.
• Click Run search.

The spreadsheet will now show only orders with the status failed. You can scroll the results, sort them, or build additional conditions to refine the list.

Optional: Add more filters to find patterns

• Payment method | = | Stripe, PayPal, COD, etc.
• Total | ≥ | 50
• Billing country | = | US, CA, or any region
• User email | contains duplicate values (detect repeated failures)
• Date range: for finding orders within a specific month, week, year, etc.

These combined filters may help you understand why orders are failing and which customers or payment gateways are most affected.

Step 4. Export the failed orders

Once the spreadsheet shows the correct failed orders, click the Export button in the toolbar.

Configure the export settings as follows:

• What columns do you want to export: Export all fields or select only the ones you need, such as billing details, totals, payment method, gateway transaction IDs, etc.
• Which rows do you want to export: All the rows from my current search
• App to edit this file: CSV or Excel
• Name of this export: Add a descriptive name like “Export failed orders to CSV file”
• Click Start new export to generate your CSV or Excel file.

The exported spreadsheet will contain only failed orders, ready for analysis or follow-up.

Common use cases for reviewing failed orders

Here are some situations where you may need to export your WooCommerce orders:

• Identifying customers who attempted to purchase but never completed payment.
• Checking for patterns in payment declines (card type, gateway, country, etc.).
• Detecting technical checkout problems that reduce conversions.
• Contacting affected customers with reminders or support.
• Reporting failure rates to your payment processor.
• Monitoring fraud attempts or suspicious activity.

With WP Sheet Editor – WooCommerce Orders, finding and exporting failed orders becomes a fast, simple workflow, giving you clear insights into missed revenue and checkout performance.