WooCommerce Orders – Bulk Edit Custom Checkout Fields

In this tutorial, we will show you how to bulk edit custom checkout fields in WooCommerce orders. You’ll learn how to bulk update fields added with the Checkout Field Editor for WooCommerce plugin.

We will use the WP Sheet Editor – WooCommerce Orders plugin, a grid bulk editor that displays all your WooCommerce orders on a spreadsheet and allows advanced search, bulk editing, export and import.

Here are some advantages of bulk updating WooCommerce orders in a spreadsheet:

• You save time. You can view and manage your WooCommerce orders in a spreadsheet, so you will save a lot of time.
• Everything in one place. You can view all your WooCommerce orders details in the spreadsheet.
• Advanced search. You can use any field of your WooCommerce orders as a search filters.
• Custom checkout fields supported. You can view and manage fields added with custom checkout field plugins like Checkout Field Editor (Checkout Manager) for WooCommerce.
• Easy export and import. You can easily export and import WooCommerce orders data, including all custom checkout fields added by third-party plugins.

Note – We assume you have already installed and activated the Checkout Field Editor for WooCommerce plugin and created some custom checkout fields.

You need to follow the steps in the sections below in order to bulk edit custom checkout fields on your WooCommerce orders.

1- Open the WooCommerce orders spreadsheet

Go to WP Sheet Editor → Edit Orders to view your WooCommerce orders in a spreadsheet, including the custom fields added with the Checkout Field Editor for WooCommerce plugin.

Once there, you’ll see all your WooCommerce orders displayed on the spreadsheet:

If you scroll to the right in the spreadsheet, you’ll see the fields we’ve added with the Checkout Field Editor for WooCommerce plugin.

Note – If you don’t see the fields, you can go to Settings → Scan DB to find fields.

For this example, we have added six custom checkout fields:

• Age (number)
• Birthday (date)
• Custom message (text)
• Subscribe to newsletter (checkbox)
• Type of business (dropdown select)
• Website (URL)

But you can edit any custom field type in the spreadsheet:

• Text
• Number
• Hidden
• Password
• Email
• Phone
• Textarea
• Radio
• Select
• Multiselect
• Checkbox
• Checkbox group
• Heading
• Datetime local
• Date
• Time
• Month
• Week
• URL
• Paragraph

2- Edit custom checkout fields in the spreadsheet

You can edit custom checkout fields using the spreadsheet, since all fields are displayed as columns and work according to their field type.

You need to click on Enable editing before being able to edit order details and custom checkout fields in the spreadsheet.

Let’s see some examples of bulk editing custom checkout fields in the spreadsheet:

a) Edit data fields in the spreadsheet

You can edit any data field added with the Checkout Field Editor for WooCommerce plugin.

You just need to go to the cell you want to modify and select the date.

The cell will display a calendar where you can select the dates.

b) Edit checkbox fields in the spreadsheet

If you have added checkbox fields to your WooCommerce orders, you can easily mark or disable the checkbox.

Just go to the column and cell you want to edit, and you can tick or disable the checkbox.

c) Edit dropdown select fields in the spreadsheet

Dropdown selector fields will display the options for you to select one option.

For example, we have added a single selection dropdown field, and we can edit it in the spreadsheet by selected one of the listed options.

d) Edit number / text select fields in the spreadsheet

You can also edit number fields and/or text fields using the spreadsheet.

You just have to enter the numbers or add the texts.

For instance, we have added a number field called “age”, a text field called “custom message”, and a URL field called “website”.

We can modify the values in any of these fields just as we would do it in Excel or Google Sheets.

Just go to the cells you want to edit and make the changes.

These are just some examples, but as we have mentioned above, you can edit any custom checkout field type in the spreadsheet.

Once you’re done applying all the changes you want to make, you need to click on Save to apply the changes.

This is great because you don’t have to open and edit your WooCommerce orders one by one. You can edit thousands of orders in one place and save changes just once.

3- Turn custom checkout fields into search filters

With WP Sheet Editor – WooCommerce Orders, you can turn any custom checkout field into a search filter.

This is great because you can search for your WooCommerce orders based on custom checkout fields, run advanced searches with a few clicks, make combined searches based on any order field, custom checkout field, etc.

For this, you need to open the Search tool.

Let’s see some searches based on custom checkout fields added with the Checkout Field Editor for WooCommerce plugin:

a) Search based on checkbox fields

If you want to search for WooCommerce orders using a checkbox field as a search filter, you need to:

• Tick the Enable advanced filters checkbox.
• Field: Select the checkbox field here.
• Operator: =
• Value: You can enable or disable the checkbox here.
• Click on Run search.

In this example, we have filtered all orders with the Subscribe to Newsletter checkbox enabled, and you can see them displayed in the spreadsheet.

b) Search based on number fields

We have created a number field called “Age”, and we want to filter all orders from users whose age is 25 or older.

We need to do this:

• Tick the Enable advanced filters checkbox.
• Field: Select the number field here.
• Operator: >=
• Value: Enter the number here.
• Click on Run search.

As you can see below, we have filtered all orders from users whose age is 25 or older.

c) Search based on text fields

If you want to find orders based on text fields, you can do it easily.

You can find all orders containing specific keywords of phrases in specific text fields, all orders with empty text fields, etc.

In this example, we want to find all orders missing custom message, so we need to select these values in the Search tool.

• Tick the Enable advanced filters checkbox.
• Field: Select the text field here.
• Operator: =
• Value: Leave this field empty.
• Click on Run search.

As you see below, we have filtered all orders missing custom message.

d) Search based on dropdown fields

Let’s search for orders based on specific dropdown fields.

For this example, we have added a dropdown field called “Type of business” to learn what type of business our customers have.

To find users based on dropdown fields, let’s select these values:

• Tick the Enable advanced filters checkbox.
• Field: Select the dropdown field here.
• Operator: =
• Value: Select the dropdown option here.
• Click on Run search.

As you see here, we have filtered all orders with a specific dropdown selector option.

These are just a few examples of searches based on custom checkout fields added to your orders. You can do any type of search, use any type of field, run combined searches, etc.

4- Bulk edit custom checkout fields

Let’s see how to bulk edit custom checkout fields in hundreds of WooCommerce orders.

We will show you how to save time by setting the same values to your orders in the fields added with Checkout Field Editor for WooCommerce.

First, you need to select which orders you want to edit. You can edit all orders, the orders from a specific search, or specific orders selected in the spreadsheet.

Once you have selected the orders you will bulk update, you need to open the Bulk Edit tool.

Now you need to do this in order to bulk edit custom checkout fields on multiple WooCommerce orders at once:

• Select the rows (orders) you want to update: You can edit all orders, all the orders from a specific search, orders selected manually in the spreadsheet.
• Select the field you want to edit: You need to select which custom checkout field you want to update in bulk.
• Choose the type of edit you want to apply: You can set a new value to replace any other value with the new value, replace specific values, clear values, etc.
• Add the new values: Depending on the type of edit you have selected, you need to add the values you want to assign to the custom checkout field.
• Click on Execute now.

You need to follow the same steps to bulk update any custom checkout field for thousands of orders.

5- Export custom checkout fields

WP Sheet Editor allows you to export WooCommerce orders to a CSV file, including all custom checkout fields added with Checkout Field Editor for WooCommerce.

You need to start by opening the Export tool.

You need to select the following values to export custom checkout fields to a CSV file:

• Select the columns (fields, custom fields) that you want to export: Here you can select all active columns all columns, or specific columns. As you can see in the screenshot below, we have selected all the custom checkout fields we have added with Checkout Field Editor for WooCommerce.
• Select the rows that you want to export: You can export all the rows, all rows from a specific search, or all manually selected rows.
• Select the app you’ll use to open the CSV file: In this example, we will use the Microsoft Excel app.
• Add a name for this export: This is optional.
• Click on Start new export.

After that, you’ll download a CSV file containing your order details, including custom checkout fields.

You can edit custom checkout fields in the CSV file and import the data from the CSV into WordPress.

6- Import custom checkout fields

If you want to import custom checkout fields to update hundreds of WooCommerce orders, you need to start by opening the Import tool.

Second, you need to select the CSV file you want to import:

• Source: CSV file from my computer
• Click on Choose File and select the CSV you want to import.
• Click on Next.

Third, you need to select the columns you want to import.

You can Import all the columns or Select individual columns to import.

Now you need to select how you want to import the data.

In this case, since we’re editing orders, we need to Update existing items, ignore new items.

We will match the CSV columns with the WordPress field using the ID field.

Click on Next.

Finally, you can click on The preview is fine, start import to start importing your custom checkout fields.

This is how you can import custom checkout fields from a CSV file.

Recommended: Export orders to Google Sheets

The Google Sheets Sync service allows you to connect WordPress and Google Sheets through any WP Sheet Editor spreadsheet to export and import content with a few clicks.

You can export orders and manage order details in Google Sheets.

Bulk edit custom checkout fields!

WP Sheet Editor allows you to bulk manage custom checkout fields added with the Checkout Field Editor for WooCommerce plugins.