WooCommerce Coupons – Schedule Automatic Exports to Google Sheets

Let’s see how to schedule automatic exports from WooCommerce coupons to Google Sheets. We will be able to export coupons automatically on a future date and time. And these automatic exports can run once only or at recurring intervals (every a certain minutes, hours, days, weeks or months).

Related: How to Export WooCommerce Coupons to Google Sheets

Something great is that no browser extensions nor programming knowledge are needed. We will be able to do everything from the WordPress dashboard.

What you need to schedule automatic coupon exports to Google Sheets

WP Sheet Editor – WooCommerce Coupons. This plugin allows you to bulk manage coupons data with a spreadsheet. You can search for coupons using any field as a search filter, bulk edit any coupon field, export and import coupons using CSV files.

Google Sheets Sync Service provided by WP Sheet Editor. This service allows you to connect your WordPress site to your Google Sheets account to export/import posts, pages, products, coupons, orders, user profiles, customers, events, downloads, donation forms, forums, etc. It works with all the WP Sheet Editor spreadsheets that run in the backend of WordPress.

When you sign up for this service, you’ll receive two plugins:

1. Automations – This plugin allows you to create automatic scheduled bulk edits, exports, imports and cell change saving.
2. Google Sheets Sync helper plugin – This plugin is the one that allows you to connect WP Sheet Editor to Google Sheets.
3. You can follow this guide to learn how to install and set the plugin up, and how to connect your WordPress site to your Google Sheets account, the Google API, and the WP Sheet Editor API.

After installing and activating everything you need, follow these steps to schedule automatic exports to Google Sheets:

1- Open the coupons spreadsheet

You have at least two options to open the coupons spreadsheet:

• Go to Marketing > Coupons and click on the Open in a spreadsheet button
• Go to WP Sheet Editor > Edit Coupons

You’ll see all your WooCommerce coupons displayed in the spreadsheet. Every row is a coupon, and every column is a coupon field.

2- Schedule automatic coupon exports to Google Sheets

You need to open the “Export” tool with one click. It’s on the plugin’s top toolbar.

Now we want to show you the values you need to select in order to create automatic one-time exports (Option 1) or automatic recurring exports (Option 2)

Option 1 – Schedule one-time exports

Select these values to schedule an automatic one-time coupon data export to Google Sheets:

1. Select the columns you want to export. You can select all active columns, all columns, or select specific columns.
2. Select the rows you want to export. In this case, we will export all the rows, but you could export all search results or all manually selected rows.
3. Select the Google Sheets app.
4. Add a name for this scheduled job.
5. Tick the Run this in the future checkbox.
6. Select the date and time when you want this export to run.
7. Add an email address to receive an email notification when the automatic one-time export is completed.
8. Select the Run once option.
9. Click on Start new export to schedule this automatic coupons export.

Option 2 – Schedule recurring exports

There are two types of recurring exports:

1. Normal – This type of recurring export will process all rows and create a new Google Sheets file every time a recurring interval runs. For example, a new Google Sheet every hour. It will export both the previously exported coupons and the coupons added since the previous export.
2. Recurring – This type of recurring export will process and export only the new rows that have been added since the previous recurring interval. The first export will process all the rows, but from the second export on, only new rows will be added to the same Google Sheet.

Select these values to schedule a recurring coupon data export to Google Sheets:

1. Select the columns you want to export. You can select all active columns, all columns, or select specific columns.
2. Select the rows you want to export. In this case, we will export all the rows, but you could export all search results or all manually selected rows.
3. Select the Google Sheets app.
4. Add a name for this scheduled job.
5. Tick the Run this in the future checkbox.
6. Select the date and time when you want this export to run.
7. Add an email address to receive an email notification when the automatic one-time export is completed.
8. Select the Run in recurring intervals option.
9. Select the recurrence. For example, run every hour, every 2 weeks, every 1 day, etc.
10. Optional – Tick the Make incremental exports checkbox.
11. Click on Start new export to schedule this automatic coupons export.

3- View your scheduled export Jobs

Once you schedule your automatic exports, you’ll see a link to open the Scheduled Exports popup.

This popup will list all the automatic exports you create (you can have multiple scheduled exports).

Follow this guide to learn how to take complete control of your scheduled jobs.

4- Open the generated Google Spreadsheets

Once your scheduled jobs run, you will receive an email to the email address you entered when creating the exports. This email will contain the export details as well as the link to open the Google Sheet that has been generated:

And when you open the generated spreadsheet, you will see all your WooCommerce coupons’ data displayed on Google Sheets.

With WP Sheet Editor and Google Sheets Sync, it’s simple to schedule automatic exports to Google Sheets. You don’t need any browser extensions nor any programming knowledge.