WooCommerce: How to Export Refunded Orders to CSV or Excel

Being able to export refunded WooCommerce orders is essential for accounting, customer service, fraud detection, and financial reconciliation. WooCommerce does not provide a simple built-in way to filter and export only refunded orders, especially when you need detailed columns or combined conditions. Doing this manually can be slow and error-prone.

With WP Sheet Editor – WooCommerce Orders, you can filter all refunded orders, review them in a spreadsheet, and export them to CSV or Excel with one click. This makes refund reporting fast, accurate, and consistent.

Why export refunded WooCommerce orders?

Refunded orders contain important information for:

• Accounting and finance: reconcile refunds, verify totals, and report revenue adjustments.
• Customer service: review refund reasons, timelines, and affected customers.
• Fraud detection: detect repeated refund requests or suspicious patterns.
• Product performance: identify items with high return or refund rates.
• Dispute management: verify chargebacks, partial refunds, or gateway reversals.
• Quality control: track refunded items to spot manufacturing or delivery issues.

Having a clean spreadsheet of refunded orders helps every department work more efficiently.

Step 1. Open the WooCommerce Orders spreadsheet

After installing WP Sheet Editor – WooCommerce Orders, go to WP Sheet Editor → Edit orders. A full spreadsheet of your WooCommerce orders will load, including totals, payment method, customer data, line items, and refund details.

Step 2. Open the “Search” tool

You need to open the Search tool, which gives you simple and advanced search options to filter WooCommerce orders quickly.

Step 3. Filter WooCommerce orders with refund status

Once you’re in the Search tool, you need to select these values to filter all refunded orders:

• Tick the Enable advanced filters checkbox.
• Field: Status
• Operator: =
• Value: Select Refunded in the dropdown.
• Click Run search.

The spreadsheet will now display only orders with the refunded status. You can preview them, sort them, or add extra conditions depending on the report you need.

Optional: Add more filters for advanced refund reporting

• Refund amount | ≥ | filter by minimum refund value
• Payment method | = | Stripe, PayPal, bank transfer, etc.
• Billing country | = | specific country
• Etc.

This helps you generate highly focused refund reports for accounting or customer-service teams.

Step 4. Export the refunded orders

Once the spreadsheet shows only refunded orders, click the Export button in the toolbar.

Now configure these export options to export only refunded orders to a CSV file or Excel file:

• What columns do you want to export: You can export all the columns, or choose only important columns like:
  • Refund total
  • Order total
  • Payment method
  • Line items
  • Billing and shipping details
• Which rows do you want to export: All the rows from my current search
• What app will you use to edit this file: You can select CSV file or Excel file
• Name of this export: Add a descriptive name to this export such as “Export refunded orders to CSV file”
• Click Start new export to generate your spreadsheet.

You will download a clean file containing only refunded WooCommerce orders.

Exporting your refunded WooCommerce orders can be really useful if you want to review important data such as:

• Monthly refund reconciliation for accountants.
• Customer service audits and resolution tracking.
• Identifying products with high refund rates.
• Cross-checking payment gateway refund totals.
• Fraud prevention and suspicious behavior review.
• Analyzing revenue impact caused by refunds.

With WP Sheet Editor – WooCommerce Orders, exporting refunded orders becomes a fast, automated workflow, giving you accurate financial data with zero manual effort.