In this tutorial, we will show you how to sync WooCommerce subscriptions to Google Sheets in real time. It’s great to be able to monitor subscription changes on WordPress and automatically send them to Google Sheets.
If you manage a subscription-based business, you know how important it is to have updated information on all your subscribers. But checking the WordPress dashboard every time or exporting reports manually is inefficient.
By syncing your WooCommerce subscriptions to Google Sheets in real time, you and your team will always have instant access to the latest subscriber data. No manual work required.
Some benefits of syncing subscriptions in real time
Here are some benefits you get when you sync WooCommerce subscriptions to Google Sheets in real time:
- Instant updates: Any new subscription, renewal, or cancellation is reflected immediately in Google Sheets.
- Collaboration: Share live data with your team without giving them WordPress access.
- Automation: Forget about exporting CSVs or refreshing reports manually; everything happens automatically in the background.
- Better decisions: Use Google Sheets to analyze renewal rates, churn, and subscriber growth trends in real time.
- Transparency: Keep your billing, support, and operations teams working with the same updated data.
Tools to sync subscriptions in real time
WP Sheet Editor – WooCommerce Orders Premium
This plugin allows you to manage WooCommerce orders and subscriptions inside WordPress using a spreadsheet view.
You can download the plugin here:
Download WooCommerce Orders Spreadsheet Plugin - or - Check the features
Google Sheets Sync Service
This service connects WordPress with Google Sheets and enables real-time syncing.
You can sign up to the service here:
Sign up to the Google Sheets Sync Service - or - Check the features
Step 1. Open the WooCommerce subscriptions spreadsheet
In your WordPress dashboard, go to WP Sheet Editor > Edit WooCommerce Subscriptions. This will display all your subscriptions in a familiar spreadsheet format.
Step 2. Connect your site to Google Sheets
Once you sign up for the Google Sheets Sync service, you’ll receive a helper plugin. Install it to connect your WordPress site with Google Sheets and the required APIs.
Follow this guide to complete the setup.
Step 3. Open the Export tool
Click the Export button in the toolbar to open the export settings.
Step 4. Configure real-time sync
In the Export tool, select the following values to schedule your real-time sync:
- What columns do you want to export? Select all or specific fields (e.g., Subscription ID, Customer email, Renewal date).
- Which rows do you want to export? All the rows from my current search (you can also filter if needed).
- What app will you use to edit this file? Google Sheets
- Name of this export: You can add a name like “Subscriptions – Real time sync”
- Tick the Run this in the future checkbox.
- Select the Real time sync option.
- Type of sync: We will select WordPress to Google Sheets in this example.
- What column should be used as an identifier: We will use the “record_id” column (subscription ID).
- Click Start new export to schedule and activate the real time sync of WooCommerce subscriptions data to Google Sheets.
After scheduling your real-time sync, you’ll see it displayed in the Scheduled exports panel. To open the Scheduled exports panel, go to Export > View scheduled exports.
Step 5. Open the synced Google Sheet
After the sync starts, you’ll see that the Name turns into a link to open the generated Google Sheet. You’ll also see that the Status is Waiting for WordPress changes to sync.
That means that the Google sheet will update in real time as subscriptions are created, renewed, or cancelled in WooCommerce. Any details that change on WordPress will be automatically synced to Google Sheets in real time.
Syncing your WooCommerce subscriptions to Google Sheets in real time with WP Sheet Editor and our Google Sheets Sync service is the fastest way to keep your data updated across your team.
You’ll have instant visibility of active subscribers, cancellations, and renewals. Without manual exports. Everything happens automatically, so you can focus on scaling your subscription business while your data stays in sync.