WooCommerce: How to Add Purchase Notes to Products in Bulk

If you need to send customer instructions after checkout (such as setup guides, software license details, or future discount codes) a WooCommerce purchase note is the built-in way to do it. However, standard WordPress product editing forces you to open and save each item one by one. That is why we will show you how to add WooCommerce purchase notes in bulk using a spreadsheet interface to save hours of manual data entry.

Every purchase note you configure appears automatically on the order confirmation page and in the customer’s completed order email.

• Deliver instant download instructions or onboarding steps for digital products.
• Share exclusive coupon codes to incentivize repeat purchases.
• Provide assembly or safety instructions for physical goods.

Instead of editing single products or writing custom PHP scripts, you can use WP Sheet Editor – WooCommerce Products Spreadsheet to manage all your WordPress purchase notes directly inside a live spreadsheet.

Install WP Sheet Editor

The WP Sheet Editor plugin displays your store’s inventory in a live spreadsheet editor. You can filter items by any attribute and edit hundreds of field at the same time, including prices, inventory levels, categories, and purchase notes.

*Skip this step if you already have the plugin installed and activated.

Video Guide

Text Guide: How to Add Purchase Notes in Bulk

When you open the spreadsheet, your entire WooCommerce product catalog appears in a tabular grid.

Step 1. Open the Bulk Edit Tool

Click Bulk Edit.

Step 2. Select the Products You Want to Edit

In the Select the rows that you want to update field, choose I want to search rows to update and edit all the search results.

This opens the search tool so you can find all the products that need a purchase note.

Step 3. Filter Your Products

Option 1: Filter Products by Keyword

Use this option to target products sharing common naming conventions (such as “Shirt”, “Course”, or “License”).

Type your search term into the Contains keyword field and click Run search.

Option 2: Filter Products by Category, Attribute, or Tag

Use this filter when you need to add purchase note content across specific taxonomy groups, such as a product category, custom attribute, or tag.

Enter your category name in the Enter product category… field and click Run search.

Option 3: Filter All Downloadable Products

Use advanced filtering to target all digital or downloadable files (e.g., eBooks, audio files, software licenses).

1. Tick the Enable advanced filters checkbox.
2. Set Field: Downloadable
3. Set Operator: =
4. Set Value: Yes
5. Click Run search.

Step 4. Add the Purchase Note to All Filtered Products

Configure these values in the bulk edit tool to add purchase notes in bulk across every selected row:

• Select the rows that you want to update: Edit all the rows from my current search
• What field do you want to edit: Purchase note
• Select type of edit: Set value
• Replace existing value with this value: Enter your purchase note text (for example, “Thank you for your purchase! Download your manual here: [link]. Use coupon code SAVE10 on your next order.”)
• Select Edit only parent products.
• Click on Execute Now

That’s how you can bulk add purchase notes to your WooCommerce products.